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BUSINESS TOOLS

Quotation Generator

Create professional quotations and proforma invoices. Fill in your details, add items, download PDF.

⭐ Free⚡ Fast🔒 Secure🚫 No Login Required
Quotation Templates
Pick a template to open the canvas. Every layout is genuinely different, not just a colour swap.
🔒Your files are automatically deleted after processing and are never shared with third parties.
📖Guide: Invoice vs Quotation vs Delivery Note: What's Actually the Difference→

Supported Formats

No file upload — fill in details directly; outputs a PDF.

Common Uses

•Sending a proposal to a potential client before starting work
•Providing a proforma invoice for an international shipment or customs declaration
•Quoting a price for a custom order before confirming the sale
•Giving a client a written estimate to compare against other suppliers

💡 Pro Tip

If a client negotiates the price, edit the quotation and re-download rather than converting — "Convert to Invoice" is meant for accepted, unchanged pricing.

Questions People Ask

Frequently Asked Questions

People Also Use

🧾Invoice Generator→🗂️Business Document Studio→📦Delivery Note & Waybill Generator→🪪ID Card Generator→
📖Quotation Generator Guide

Creates a professional quotation — a proposed price for goods or services, sent before any payment is owed. Nothing on a quotation implies money is due yet, so there's deliberately no "Paid/Unpaid" status anywhere on it.

When to use this

Send a Quotation when a client wants pricing before committing — a proposal, an estimate, a proforma. The moment they accept, convert it straight into an Invoice instead of building a new document from scratch.

Step-by-step workflow

  1. 1Add company and client details Your business details, who the quotation is prepared for, quotation number, quotation date, and a "Valid Until" date (defaults to 14 days out).
  2. 2Add priced line items Same item table as an invoice — description, quantity, rate, VAT — but the total is labeled "Quoted Total," not an amount owed.
  3. 3Download or send it Download the PDF to send by email or share directly.
  4. 4Convert to Invoice once accepted When the client agrees, use "Convert to →" to turn the quotation straight into an invoice with a real invoice number and due date — no re-typing.

Tips for best results

  • ✓Always set a realistic "Valid Until" date — prices you're prepared to honor indefinitely are rare, and this protects you from an old quote being accepted at outdated pricing.
  • ✓Converting to Invoice preserves every line item and all branding — you only need to review the new due date.
  • ✓Use the same template across the Quotation and the eventual Invoice so the client sees a consistent, professional document set.

Common mistakes to avoid

  • ⚠Sending a quotation with no validity date, leaving pricing open-ended indefinitely.
  • ⚠Building a brand-new invoice by hand after a quotation is accepted instead of converting it — you'll end up re-typing details you already have.
  • ⚠Treating a quotation as a binding payment request — it isn't one, and mentioning payment terms on it can confuse clients about what's actually owed.

Quick FAQs